Job Description :

Support project managers and facilitate smooth project execution. This role drives the administrative backbone of our projects, owning scheduling, documentation, and resource management while maintaining proactive communication with stakeholders to ensure their needs and expectations are fully addressed as project priorities and requirements evolve.

Functions:

• Accurately record and summarize discussions and decisions made during meetings including taking minutes 
• Partner with internal teams to collect documentation and ensure policy and Service Level Agreement (SLA) adherence 
• Prepare and process invoices in accordance with established procedures; create invoice binder and cd, delivering them to the client 
• Manage deliverables, ensuring timely completion and distribution 
• Develop and deliver weekly status meeting PowerPoint presentations to update stakeholders on project progress and status 
• Perform administrative and coordination duties with precision and efficiency, providing essential support to managers and team members 
• Arrange and actively participate in client meetings, ensuring seamless organization and execution 
• Prepare detailed reports, including but not limited to: software developers and service level agreement, maintaining accuracy and relevance in documentation 
• Establish and maintain organized filing systems to facilitate easy access to project related materials 
• Contribute to the development of regular reports, enhancing transparency and accountability 
• Update and maintain confidential records of meetings and decisions with a strong commitment to confidentiality, integrity and data protection 
• Maintain supplementary schedule reports to optimize project scheduling and resource allocation 
• Maintain confidentiality on all provider-related information 
• Other duties as assigned by leadership

Qualifications:

• Completed Bachelor's Degree
• Five to ten years of relevant experience or equivalent training 
• Exposure to the healthcare system is advantageous for deeper understanding of Medicaid‑related concepts and objectives 
• Experience with the creation, modification, and maintenance of standard data interfaces 
• Experience with public and private health insurance, including understanding insurance policies and coverage 
• Exposure to HIPAA transactions with an emphasis on the 837 and 834 transactions 
• Prior experience in the healthcare industry and knowledge of Medicaid programs, policies and procedures 
• Knowledge of Medicaid, MCO operations, and provider network requirements
• Microsoft Office Tools (Word, Excel, PowerPoint, SharePoint) 
• Fully Bilingual in English and Spanish 
• Ability to analyze and interpret business publications, professional magazines, technical procedures, and government regulations 
• Ability to draft reports and correspondences frequently and routinely 
• Ability to speak effectively before a group of clients or company employees 
• Ability to define problems, connect data, establish factors, and arrive at valid conclusions 
• Ability to interpret an extensive range of technical instructions in mathematical or diagram form and work with a number of concrete and abstract variables

EEOC